These records are freely available for public access; however, the National Archives does not have the manpower to perform searches. Digital records can be download in PDF for a nominal fee/Enquirers are welcome to visit Kew and perform their own search, or hire an independent researcher - see the National Archive website for further details.
CLICK HERE to open the National Archive catalogue page ‘Registry of Shipping and Seamen: War of 1939-1945; Combined Office Merchant Navy Operations, Seamen's Pouches’Enter the name to search for as SURNAME, FIRST, MIDDLE.
These records are not digitised so they cannot be downloaded - they are copied upon request.
Information from these records can be requested under the Ministry of defence (MOD) Publication Scheme. Subject to the payment of an administration fee* of £30 per record and provision of a death certificate (except where death was in service), certain information can be provided from the records of service of Service personnel on request under the publication scheme.
Download, print, and compete BOTH parts 1 & 2 of the relevant forms and mail them to the address below
Send your completed forms (and administration fee* if applicable) to:
RN Disclosure Cell,
*The application form part 2 states a cheque, but other acceptable methods of payment are Postal Order, Banker’s Draft or International Money Order, made out to the value of 30 GBP and payable to ‘the MOD Accounting Officer’.
All questions or requests for more information please write to the above address or see the MOD guidance on how to request records of deceased service personnel. THE ROYAL NAVY RESEARCH ARCHIVE (THIS SITE) IS NOT INVOLVED WITH THE PROCESS OF REQUESTING SERVICE RECORDS.
The Data Protection Act 1998 provided access for living individuals (including foreign nationals) to personal data held about them by any organisation. The Data Protection Act 2018 (DPA 18), which implements the General Data Protection Regulations (GDPR) in the UK, strengthen this right.
You – the Subject of the request - must make a Subject Access Request (SAR). Download and complete DPA SAR Form 1694:
Please state clearly the information you require and send it, with the necessary proof of identification requested, to:
RN Disclosure Cell,
Mail Point 1.3,
Navy Command Headquarters,
Or to the relevant address listed at the bottom of the form.
All questions or requests for more information please write to the above address or see the MOD guidance on how to Obtain information about yourself held by MOD. THE ROYAL NAVY RESEARCH ARCHIVE (THIS SITE) IS NOT INVOLVED WITH THE PROCESS OF REQUESTING SERVICE RECORDS.
The MOD web site states that a request can take several months to complete.
You can contact the MOD Information Rights team to lodge a complaint firstname.lastname@example.org
Links from this page last tested 15 June 2022