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There are several ways to contribute your pictures and documents to the archive:


Scan your images and submit them by e-mail or on CD or DVD ROM by post

Please scan images at a minimum resolution of 300dpi (600dpi if possible) and make large scans (100% scale) Please save images as uncompressed files in JPEG format. Please contact the editor if you need advice on how to achieve these settings.

Don’t have a scanner? You can take your photographs to your local digital photo processing shop - many offer scanning of loose photographs onto disc. They also print from your old negatives or scan them onto disc too.

Alternatively you can loan your documents, photographs or negatives to the RN Research Archive for us to do the scanning. Contact the editor for details of where to mail your photos. For loaning or donating materials - simply fill in an on-line that form allows you to tell us what materials you are offering:

Click to complete a materials Loan or Donation Form




Contribute your own research or personal experiences for publication.

You can submit your written materials in almost any format, but Microsoft Word or Works are preferred.

Click to submit your text to the editor

Reminiscence pieces can also be submitted on audio tape or disc, contact the editor for details of where to send your materials

You can submit all forms of electronic materials for inclusion on the site

using the safe and secure web based file transfer system  'Dropbox'




A Web-based  product that work s equally smoothly on Windows, Mac, Linux,

 as well as mobile devices including iPAd, iPhone, Android, and BlackBerry.

Dropbox  basic is FREE, and  gives you 2GB of transfer/storage at no cost.


If you would like to use Dropbox to submit your materials please request an invitation to our public donation folder


Download  a copy of the DROPBOX application





Details will be sent on receipt of a Loan or Donation Form or

contact the editor for details of where to mail your items


Please read the terms and condition set out below

Donated Materials

  • Please note that not every item donated to the RN Research Archive is suitable for inclusion in the web site but will form part of a reference resource.
    Donated materials may be converted to an electronic format. Materials donated to the archive will not be broken up or sold but will be held in storage against future use.

Materials submitted for publication

  • Written materials submitted for publication via the web site are subject to editorial approval and may be sub-edited for the sake of clarity or readability.

  • Images submitted to the site may be cropped or digitally enhanced (for example, to improve contrast).
    The RN Research Archive is under no obligation to publish any text or photos submitted to the site.

  • The RN Research Archive may reject material on the grounds of copyright infringement, offensiveness or other legal considerations.

  • Please note that the Royal Navy Research Archive is a purely digital archive; some or all of the donated materials may be published to illustrate articles or to answer visitor queries but no guarantees can be made that it will be made available on line in its entirety. Where material is used a suitable credit will appear detailing the donor, his/her connection with the material and their military service.

  • All materials donated to the archive will be scanned and added to a digital archive and then the originals will be held as a research resource once the digitisation process is completed.

The Royal Navy Research Archive does not accept items of clothing or medals.

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Copyright  Tony Drury 2008